PMI Vancouver Island Chapter

PMI-VI Project Nomination and Submission Guidelines

Nomination and Submission Guidelines — PMI-VI Project Excellence Award

Thank you for your interest in applying for the Vancouver Island (VI) Project Excellence Award. This page provides Nominations and Submission Guidelines for your nomination. Please read each section carefully and sign where directed on your online nomination form that you have read and have complied with these directives. These guidelines are a must read for your nomination.

Nomination form

The application process for this award mirrors the Project Management Institute’s (PMI’s) Project Excellence Award. Interested applicants may apply for both. Please visit www.pmi.org/awards to review the professional award pages.

Eligible

  • Project budget must be less than $100 million US (as per PMI’s requirements).
  • Project of any type, from any industry, in public or private sectors.
  • Project is led by a Vancouver Island project team, where at least one member has an affiliation to PMI-VI, may apply for the Award.
  • The project must have been completed no more than 18 months before the nomination deadline.
  • Current sitting members of PMI-VI’s Board of Directors may participate in the nomination process, and are eligible for the award, as they will have no participation in the evaluation process.

Not Eligible

  • Projects completed over 18 months from the nomination deadline.
  • Projects where no members are affiliated with PMI-VI before the nomination.
  • Acts performed under contract to PMI-VI, directly or indirectly, will not be considered.
  • Individuals or organizations that have failed to comply with PMI policies and procedures, including but not limited to PMI's Code of Ethics and Professional Conduct, will not be considered.

Number of Awards

There will be one award that both private and public sector project teams can apply for. The award will go to the team that best demonstrates superior performance in the application of project management principles.

Criteria

There is no template or minimum/maximum word count for submission. It is, however, required that project nominations are submitted in PDF format with the following elements included:

  1. Introduction/Summary - This section provides the project background.
    1. Provide project information
      1. Project Name:
      2. Project Location:
      3. What was the original budget?
      4. What was the final approved budget?
      5. What was the actual budget?
      6. What was the start date?
      7. What was the original completion date?
      8. What was the final approved completion date?
      9. What was the actual completion date?
    2. Provide a brief overview of the organization and the project.
    3. Describe how the project contributed to the organizational strategy.
    4. Describe the benefit/value of this project on the general public.
  2. Benefits Realization - Show that the benefits/value of your project were realized by answering the following:
    1. Identify the benefits/value of the project for the organization(s).
    2. Describe what processes/tools were used to verify if the project benefits were achieved or not.
    3. Describe what benefits-related complexities had to be overcome.
  3. Leadership - Show that the leadership of the project was effective by answering the following:
    1. Describe the project leadership, including key stakeholder relationships and executive sponsorship.
    2. Describe what leadership practices were used and how they were used.
    3. Describe how effective leadership contributed to the project’s success.
    4. Provide a letter signed by the project sponsor that will:
      1. Describe the project benefits and confirm they were realized to your satisfaction.
      2. Describe your engagement with the project leadership.
      3. Describe and list the top three reasons why you believe this project is a worthy candidate for this award.
      4. Describe how this project aligns with the strategy of your organization.
  4. Stakeholders - Show that stakeholder expectations and communications were effectively managed by answering the following:
    1. Identify the key stakeholders and why they were key to your project.
    2. Describe what processes/tools were used to manage stakeholder expectations and communications.
    3. Describe how these processes/tools were used to manage stakeholder expectations and communications.
    4. Describe how effective management of stakeholders contributed to the project’s success.
    5. Describe what stakeholder-related complexities had to be overcome.
  5. Schedule - Describe what processes/tools were used to develop and manage the schedule.
    1. Describe how these processes/tools were used to effectively manage the schedule’s critical path.
    2. Describe how effective management of schedule contributed to the project’s success.
    3. Describe what schedule-related complexities had to be overcome.
  6. Cost - Show that the project cost was effectively developed and managed by answering the following:
    1. Describe what processes/tools were used to determine the project cost.
    2. Describe how these processes/tools were used to effectively manage the project costs.
    3. Describe how effective management of cost contributed to the project’s success.
    4. Describe what cost-related complexities had to be overcome.
  7. Scope - Show that the project scope was effectively developed and managed by answering the following:
    1. Describe what processes/tools were used to document the project scope.
    2. Describe how these processes/tools were used to manage the scope.
    3. Describe how effective management of scope contributed to the project’s success.
    4. Describe what scope-related complexities had to be overcome.
  8. Risk - Show that risks were effectively managed during the project by answering the following:
    1. Identify the key risks and explain why they were key to your project.
    2. Describe what processes/tools were used to document risks.
    3. Describe how these processes/tools were used to manage risk.
    4. Describe how effective management of risks contributed to the project’s success.
    5. Describe what risk-related complexities had to be overcome.
  9. Project Change Management - Show that proposed changes to project scope, cost, and schedule were effectively managed by answering the following:
    1. Describe what processes/tools were used to document and approve changes.
    2. Describe how these processes/tools were used to manage change.
    3. Describe how effective management of change contributed to the project’s success.
    4. Describe what change-related complexities had to be overcome.
    5. Identify the key changes during your project and why they were key to your project.
  10. Lessons Learned - Show that lessons learned from previous projects (if any) and from the submitted project were effectively integrated into the project and/or organization by answering the following: 
    1. Describe what processes/tools were used to capture lessons learned.
    2. Describe how the lessons learned were integrated into the project.
    3. Describe how the integration of lessons learned contributed to the success of the project.
    4. Identify the key lessons learned and why they were key to your project and/or organization.

Note: A glossary page can be included.

Nomination

Deadline

The “Call for Nominations” begins on December 15th, 2019. The deadline to submit nominations is on March 15, 2020. (The deadline for submission to PMI Global’s Project Excellence Award is March 1st.)

Procedures

  • There must be one designated Lead Nominator with whom PMI-VI will communicate regarding the nomination
  • Lead Nominator’s responsibilities:
    • Must have knowledge of the nominated project or nominee and the project management principles applied.
    • Must document any direct personal or professional relationship of the lead nominator to the nominated project or nominee.
    • Must ensure the nomination package is complete at the time of nomination.
    • Must review the specific eligibility, restrictions, and content outlined on each award document.

Requirements

  • Nominations must be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it. in PDF form no later than the due date shown under “Deadline”. Nomination packages will not be accepted after the nomination deadline.
  • All submitted material must be in English.
  • Any additional documentation in alternate media formats, such as multimedia, will not be evaluated.

Fee Structure

  • There is no fee to submit a nomination for PMI’s professional awards.
  • PMI will not reimburse any expenses for assembling the nomination package or for any presentation materials that may need to be created should the nomination be selected as a winner.

Verification, Evaluation, and Selection

  • The PMI-VI project manager will contact the Lead Nominator to confirm receipt and eligibility of the nomination package.
  • The PMI-VI project manager will verify the nominations eligibility.
  • The PMI-Vi project manager will send the nomination package to the panel of judges, who are subject matter experts, for evaluation.
  • The nominations, evaluation process, and scores will not be disclosed to nominators or nominees.
  • The Lead Nominator and Nominee will be notified of the status of the nomination (whether or not they were selected as finalists) at the conclusion of the evaluation process.
  • Selection and communication of nomination status will occur by April 15th, 2020.

Presentation of the Award

  • The VI Project Excellence Award will be announced at the PMI-VI conference in May at the cocktail reception. 
  • The award finalists will be presented with gift baskets and the winner will receive a trophy. No cash awards are offered.
  • The award winner will be publicized through PMI-VI communication channels and external media after the presentation of the award. A winner may also coordinate additional publicity with PMI-VI after the presentation event.

Inquiries

Thank you for your interest and support of the PMI-VI Project Excellence Award.

Chapter Membership

Total Members 733
New Members This Year 56
PMP® Members 478
CAPM® Members 11
PgMP® Members 2
PMI-SP® Members 0
PMI-RMP® Members 1
PMI-ACP® Members 11
PfMP® Members 1
PMI-PBA® Members 2
Members with no Certification 243
Breakdown by type  
Individual Members 717
Student Members 12
Other Members 4
PMP/CAPM/PgMP/PMI-SP/PMI-RMP/PMI-ACP/PfMP/PMI-PBA are registered marks of the Project Management Institute, Inc.

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